Many people think an event can be planned overnight, it can be done, but a successful event takes time, thought, and proper planning. Depending on the size and type of event you should allot anywhere from 6 months to one year for planning. Obviously, a small gathering will not take 6 months to plan, however, events of a larger scale will.
Steps needed to properly plan and execute a successful and memorable event
1. Know your budget
2. What type of event are you planning? Wedding, Launch Party, Cocktail Reception, Birthday Party, Anniversary, Premiere, Just because Party, ect.
3. Time Frame to find venue, catering co, host( if needed), furniture rental, valet, special performers, lighting co, florist, DJ, ect....
4.Guest List: Are you working with a publicist to generate media? When it comes to celebrities the more notice you give them the more likely they will be able to attend or be involved if you are looking for a celebrity host. Invitations should be mailed out 1-3 months in advance depending on type of event. Presentation is everything! You do not have to spend thousands of dollars on invitations just make sure they are simple and elegant. Snowflake Gift Company is one of my personal favorites for three dimensional invitations.
5. Do you have a staff - to mail invites, assist with guest list, greet guests at event, ect
*Charity Events* - When doing fundraisers you must allot one year or more to its planning. Large corporate sponsors for example, American Airlines request your application for sponsorship 6 months to a year prior to your event. Also, its best to approach companies the first of the year, because that's when they plan their budget, and a certain amount of money is allocated to charities.
As you see there are many steps that go into planning a successful event. I just touched on 5 key points, which is just the tip of the iceberg. Let Lavish Lifestyles worry about the details while you set back and be a guest at your next event!! http://www.lavishlifestylesla.com/ 310-499-3968
Sunday, June 1, 2008
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